FORWARD PLAN

5 December 2022 - 9 April 2023

Produced By:

Democratic Services City of York Council West Offices York YO1 9GA Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

· the Executive can collectively take as set out in Part 3 of the council’s constitution

· which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫ make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00

· to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

· the date on which or time period within which the decision will be taken;

· the wards affected;

· how to make representations on the issue in hand; and

· what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

EXECUTIVE FORWARD PLAN

ALPHABETICAL LIST OF ENTRIES

ITEM	PAGE NO
2023-2028 Housing Asset Management and Energy Retrofit Plan	16
Active Travel Programme – Project Progress	9
Admission Arrangements for the 2024/25 School Year	25
*Annual Childcare Sufficiency Report	34
Application for Community Right to Bid under the Localism Act 2011	22
Article 4 Direction - Heslington	30
Bus Network Review	14
Buttacre Lane Condition Report	6
City of York Council: Annual Carbon Emissions Report 2021/22 York Emissions Inventory Report 2022	12
City of York Housing Delivery Action Plan	15
Directorate of Place 2022/23 Transport Capital Programme – Monitor 2	26
Draft Community Infrastructure Levy Charging Schedule	31
Financial Strategy 2023/24	21
Germany Beck Flood Alleviation Scheme	17
Inclusive Growth Fund – Final Allocation	39
*Management and Governance of York Multiply Funding	23
Permanent Traffic Regulation Order for One way traffic on Coppergate (with contraflow provision for cyclists)	10
Quarterly Economic Update	29
Quarterly Economic Update	40
Re-commissioning of Domestic Abuse Services	32
Re-Commissioning of Sexual Health Services	35
Self-Assessment Report for Academic Year 2021-2022	33
Speed Limit Traffic Regulation Order Amendments	8
Speed Limit Traffic Regulation Order Amendments	27
Stadium Parking Impact – Huntington Area Traffic Regulation Order (TRO) Consultation	28
Term Dates for the school year beginning in September 2024-2025	38
TSAR Traffic Signal Refurbishment – Junction of Malton Road / New Lane	7
Weed Pilot 2022 – Feedback and Options	13
York 2032 - Strategy and Policy Framework	19
York 5 Year Flood Plan Update	37
York 5 Year Flood Plan Update	11

<PI1>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		13/12/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Buttacre Lane Condition Report
Description:			Purpose of Report: To report to the Executive Member the outcome of the Highways Maintenance Officer’s site investigation of the reported poor carriageway and drainage conditions of Buttacre Lane, Askham Richard, York. The Executive Member will be asked to consider the report in the context of the Council’s maintenance obligations and next steps. A decision on this item was deferred at the 15 November 2022 meeting to allow for the Council’s Legal Department to consider any additional Section 56 notices that are submitted before a decision would be made.
Wards Affected:			Rural West York Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			All relevant members and officers will be consulted.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/12/22

</PI1>

<PI2>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		13/12/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			TSAR Traffic Signal Refurbishment – Junction of Malton Road / New Lane
Description:			Purpose of Report: A decision is required regarding which of the proposed options for the refurbishment of Traffic Signals at the junction of Malton Road and New Lane which should be taken forward for Detailed Design and Delivery. The Executive Member will be asked to approve one of the proposed designs for the Traffic Signal Refurbishment works at the junction of Malton Road and New Lane which should be taken forward for Detailed Design and Delivery.
Wards Affected:			Heworth Without Ward; Huntington and New Earswick Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			James Williams, Transport Systems Project Manager
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/12/22

</PI2>

<PI3>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		13/12/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Speed Limit Traffic Regulation Order Amendments
Description:			Purpose of Report: The report will consider requests for speed limit changes and offer an officer recommendation for the outcome at each location. The Executive Member will be asked to review the information provided at each location and a course of action to either take forward to statutory consultation for an amendment of the Traffic Regulation Order or take no further action.
Wards Affected:			Bishopthorpe Ward; Guildhall Ward; Haxby and Wigginton Ward; Huntington and New Earswick Ward; Rural West York Ward; Wheldrake Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Peter Marsland, Traffic Projects Officer peter.marsland@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						23/01/23

</PI3>

<PI4>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		13/12/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Active Travel Programme – Project Progress
Description:			Purpose of Report: To present an update on the progress of the Active Travel Programme and to obtain a decision relating to key projects that are ready to proceed to the next stage. The Executive Member will be asked to: · Note the status of the Active Travel Programme. · Approve the progress of key projects presented within the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Christian Wood, CCTV Manager christian.wood@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						23/01/23

</PI4>

<PI5>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		13/12/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Permanent Traffic Regulation Order for One way traffic on Coppergate (with contraflow provision for cyclists)
Description:			Purpose of Report: The report will consider the representations received to the statutory consultation for the amendment of the two-way vehicle movements, to allow one way vehicle movement from Piccadilly to Nessgate, with the exception of pedal cycles, with officer recommendation for a future course of action. The Executive Member will be asked to consider the representations received on the proposed amendment to vehicle movements in the area and approve a future course of action.
Wards Affected:			Guildhall Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Gary Frost, Major Transport Project Manager gary.frost@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						23/01/23

</PI5>

<PI6>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		14/12/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York 5 Year Flood Plan Update
Description:			Purpose of Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation. The Executive Member will be asked to consider the updates detailed in the report and any supporting presentations, comment on their content and recommended actions.
Wards Affected:			Acomb Ward; Bishopthorpe Ward; Clifton Ward; Copmanthorpe Ward; Dringhouses and Woodthorpe Ward; Fishergate Ward; Fulford and Heslington Ward; Guildhall Ward; Haxby and Wigginton Ward; Heworth Ward; Heworth Without Ward; Holgate Ward; Hull Road Ward; Huntington and New Earswick Ward; Micklegate Ward; Rawcliffe and Clifton Without; Strensall Ward; Westfield Ward; Wheldrake Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Corporate Director of Place
Contact Details:			Steve Wragg, Flood Risk Manager Tel: 01904 553401 steve.wragg@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						23/01/23

</PI6>

<PI7>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		14/12/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			City of York Council: Annual Carbon Emissions Report 2021/22 York Emissions Inventory Report 2022
Description:			Purpose of Report: City of York Council: Annual Carbon Emissions Report 2021/22 - Details of the councils scope 1 and 2 carbon emissions for 2021/22 York Emissions Inventory Report 2022 - Details of the emissions inventory for York for 2019. The Executive Member will be asked to note for information.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Director of Governance
Contact Details:			Shaun Gibbons shaun.gibbons@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			N/A
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						23/01/23

</PI7>

<PI8>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		14/12/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Weed Pilot 2022 – Feedback and Options
Description:			Purpose of Report: The purpose of the report is to update the Executive Member on the results and feedback of the weed pilot in 2022 and discuss options for weed treatment in the city for 2023. The report will outline feedback on this year’s pilot and present options for the Executive Member’s consideration. The Executive Member will be asked to consider the information presented in the report and note the contents of the report. The Executive Member will also be asked to consider weed treatment options for 2023.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Corporate Director of Place
Contact Details:			Ben Grabham, Head of Environment, Dave Meigh ben.grabham@york.gov.uk, dave.meigh@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						23/01/23

</PI8>

<PI9>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/22
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Bus Network Review
Description:			Purpose of Report to inform the Executive of options to stabilise the local bus network (as government support post Covid ends and within the context of a national driver shortage), whilst maintaining the objective to enhance the network within York's Bus Service Improvement Plan. The Executive will be asked to agree Actions to Stabilise the Bus Network within York. Decision due date for Executive changed from 22/11/2022 to 22/12/2022.  Reason: The report is being deferred in order that Executive can consider the outcome of a significant number of applications for service changes that have been made in the last few days, further discussions with the bus industry will help to inform the appropriate response at December Executive to the current significant challenges that the whole bus network is facing.
Wards Affected:			All Wards
Report Writer:			Michael Howard		Deadline for Report:			01/12/22
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Michael Howard, Senior Transport Project Manager michael.howard@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Bus Network Review
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							23/01/23

</PI9>

<PI10>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/22
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			City of York Housing Delivery Action Plan
Description:			Purpose of Report: The report proposes a Housing Delivery Action Plan (HDAP), required by the National Planning Policy Framework 2021 and the update of the Local Development Scheme required by the Planning and Compulsory Purchase Act 2004 (as amended by the Localism Act 2011). The Executive will be asked to consider and approve the Housing Delivery Action Plan and updated Local Development Scheme to support the plans and subsequent implementation across Corporate teams in order to comply with the Council's statutory obligations.
Wards Affected:			All Wards
Report Writer:			Kirstin Clow		Deadline for Report:			05/12/22
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Kirstin Clow, Interim Head of Strategic Forward Planning kirstin.clow@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The report and Housing Delivery action plan and Local Development Scheme will be considered by the Councils Local Plan Working Group ahead of consideration by Executive.
Consultees:
Background Documents:				City of York Housing Delivery Action Plan
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							23/01/23

</PI10>

<PI11>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/22
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			2023-2028 Housing Asset Management and Energy Retrofit Plan
Description:			Purpose of Report: This report presents a five-year Housing Asset Management and Energy Retrofit Plan which will guide the authority’s actions to invest in its existing council housing stock. The Executive will be asked to consider an evidence based investment strategy for council housing over the next five years.
Wards Affected:			All Wards
Report Writer:			Michael Jones		Deadline for Report:			01/12/22
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Place
Contact Details:			Michael Jones, Head of Housing Delivery and Asset Management michael.jones@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			The retrofit action plan has been consulted on widely including a formal consultation over recent weeks. The asset management plan has been developed by bringing together data from across the housing service.
Consultees:
Background Documents:				2023-2028 Housing Asset Management and Energy Retrofit Plan
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							23/01/23

</PI11>

<PI12>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/22
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Germany Beck Flood Alleviation Scheme
Description:			Purpose of Report: Flooding of properties in the Fordlands community occurred in 2000 and has been managed through pumping operations in 2012, 2015 and February 2020. Significant road flooding occurs to Fordlands Road and the A19 in large flood events leaving the Fordlands community isolated and causing significant impact on many 1000’s of resident, commuter and tourist journeys. A scheme to increase the resilience of the A19 to flooding was delivered by the contractors completing the access road to the Germany Beck housing development. A holistic scheme has been identified that would provide a pumping station to increase flood resilience to properties, maintain access via Fordlands Road and further reinforce the works on the A19. A funding package has been drawn together to develop this scheme, design and appraisal works have been carried out to develop the project further. The scheme is being developed alongside the wider Environment Agency led programme of works in the city, Executive have previously agreed that the Executive Member for the Environment and Climate Change would monitor and assure the delivery of the programme. A paper taken to the Executive Member’s 12 August 2020 decision session resolved that the development of the next stage of appraisal should be commenced – including detailed design and all permissions including planning approval. A paper will be brought to the Executive to update on all progress and request approvals for the next stages of the project. The Executive will be asked to: · Endorse the work carried out to date. · Approve the project to be taken through the planning process. · Resolve to receive a future paper detailing the approach to the construction phase costs, procurement and delivery model and to approve the continued delivery of the project.
Wards Affected:			Fulford and Heslington Ward
Report Writer:			Steve Wragg		Deadline for Report:			05/12/22
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Corporate Director of Place
Contact Details:			Steve Wragg, Flood Risk Manager Tel: 01904 553401 steve.wragg@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			Ongoing consultation with a wide range of internal departments to develop the ongoing appraisal and design works with external consultancy partners. Ongoing consultation with external agencies and the community during the development of the appraisal works
Consultees:
Background Documents:				Germany Beck Flood Alleviation Scheme
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							23/01/23

</PI12>

<PI13>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/22
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			York 2032 - Strategy and Policy Framework
Description:			Purpose of Report: 1. The country is experiencing significant change. Now, more than ever, we need to work together across the city to consider how best to enhance our way of life, adapting to regional opportunities, learning and building on our response to the pandemic whilst mitigating the ongoing effects of Climate Change to achieve net zero carbon by 2030. 2. The council has co-designed the 10 year plan with city partners which has been informed by the ambitions articulated in the 10 Year Strategies, together with the resident engagement process that informed them, both considered by Executive in November. 3.  The 10 year plan is part of the strategy and policy framework that Executive will be invited to consider before making recommendations to Council. Executive will be invited to adopt the 10 year Strategy and Policy Framework which is comprised of the 10 year plan, Climate Change Strategy 2022-2032, Economic Strategy 2022-2032 and Health and Wellbeing Strategy 2022-2032, making recommendations to Council to approve it for adoption on behalf of the city. The report will be tabled at Full Council on the 15 December 2022. It has not been possible to give 28 clear days’ notice of the intention to make this Key Decision.  The reason why compliance has not been possible in this instance is that the 10 year plan has been co-designed with partners and is now at the stage when it can now be shared with Executive prior to Full Council.  As part of the constitution, Council are required to take on board the recommendations of Executive when considering the 10 year Plan and therefore it will need to be first considered by Executive. Dates for Executive in December have only just been finalised, which has led to the 10 year Plan being considered in December.  February’s Council is Budget Council and then we are likely to be in the pre-election period.
Wards Affected:			All Wards
Report Writer:			Claire Foale		Deadline for Report:			01/12/22
Lead Member:			Executive Leader (incorporating Policy, Strategy and Partnerships)
Lead Director:			Director of Governance
Contact Details:			Claire Foale, Assistant Director of Policy and Strategy claire.foale@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				York 2032 - Strategy and Policy framework Reg 10 - York 2032 - Strategy and Policy framework
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							23/01/23

</PI13>

<PI14>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/22
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Financial Strategy 2023/24
Description:			Purpose of Report: To present the Council’s overall financial position and Medium Term Financial Strategy. It will set out the key financial challenges and the strategy for meeting these challenges. Members will be asked to consider the information set out in the report. It has not been possible to give 28 clear days’ notice of the intention to make this Key Decision. The reason why compliance has not been possible in this instance is that City of York Council are awaiting further financial information following the Government’s Autumn Statement.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			01/12/22
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Operating Officer
Contact Details:			Debbie Mitchell, Chief Finance Officer debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Financial Strategy 2023/24 Reg 10 Financial Strategy 2023-24
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							23/01/23

</PI14>

<PI15>

FORWARD PLAN ITEM
Meeting:	Executive Member for Finance and Performance
Meeting Date:		19/12/22
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Application for Community Right to Bid under the Localism Act 2011
Description:			Purpose of Report: Presents an application to list the Ship Inn, Acaster Malbis, as an asset of community value. The Executive Member will be asked to make a decision on whether the above property should be added to the list of assets of community value. Decision due date for Executive Member for Finance and Performance changed from 12/12/2022 to 19/12/2022.  Reason: Due to pre-existing commitments of the Executive Member.
Wards Affected:			Bishopthorpe Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Place
Contact Details:			Tim Bradley tim.bradley@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						23/01/23

</PI15>

<PI16>

FORWARD PLAN ITEM
Meeting:	Executive Member for Culture, Leisure and Communities
Meeting Date:		03/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Management and Governance of York Multiply Funding
Description:			Purpose of Report: Multiply is government funding via the UK Shared prosperity fund with the overall objective of increasing the levels of functional numeracy in the UK adult population. Funding is at upper tier authority level and has been distributed in two separate amounts to York and North Yorkshire. With a maximum of 10% of total funding to be used for administration and a smaller allocation given to City of York, this paper will set out the proposed operational and governance arrangements for Multiply to ensure that value and scrutiny of funds is in line with the authorities expectations on use of funds. The Executive Member will be asked to consider transfer of funds directly to North Yorkshire County Council for management and to agree on the most appropriate governance arrangements for these funds.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Culture, Leisure and Communities
Lead Director:			Director of Customer & Communities
Contact Details:			Paul Cliff paul.cliff@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The plan for joint management of the Multiply funding was initially circulated with the investment plan that was submitted to the Department for Education. This was then circulated to wider community groups and education providers. On processing this specific item on transfer of funds at CMT we were advised that Executive Member decision was required.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						23/01/23

</PI16>

<PI17>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		10/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Admission Arrangements for the 2024/25 School Year
Description:			Purpose of Report: This report seeks the Executive Member’s approval for the City of York Council's coordinated schemes and admission policies for the 2024/25 school year. It also seeks approval of the proposed individual school published admission numbers (PANs) for the academic year beginning in September 2024. The report follows a period of 6 weeks of consultation.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Barbara Mands, Acting Deputy Head of Service & Policy & Planning Manager, Rachelle White, School Admissions Manager barbara.mands@york.gov.uk, rachelle.white@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Consultees: Headteachers and governing bodies of all schools in the City of York area, admissions authorities other than CYC (Voluntary Aided and Academy schools), neighbouring admissions authorities, dioceses of the Church of England, and Roman Catholic churches.  Also any parent/carers of children in the area who respond to consultation documents.
Process:			The statutory requirement is for a six week consultation 3rd October to 13th November.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							23/01/23

</PI17>

<PI18>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		17/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Directorate of Place 2022/23 Transport Capital Programme – Monitor 2
Description:			Purpose of Report: To set out progress to date on schemes in the 2022/23 Transport Capital Programme, and propose adjustments to scheme allocations to align with the latest cost estimates and delivery projections. The Executive Member will be asked to approve the amendments to the 2022/23 Directorate of Place Transport Capital Programme.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Dave Atkinson, Head of Highways and Transport dave.atkinson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI18>

<PI19>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		17/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Speed Limit Traffic Regulation Order Amendments
Description:			Purpose of Report: The report will consider requests for speed limit changes and offer an officer recommendation for the outcome at each location. The Executive Member will be asked to review the information provided at each location and a course of action to either take forward to statutory consultation for an amendment of the Traffic Regulation Order or take no further action.
Wards Affected:			Bishopthorpe Ward; Dringhouses and Woodthorpe Ward; Guildhall Ward; Haxby and Wigginton Ward; Hull Road Ward; Huntington and New Earswick Ward; Osbaldwick and Derwent Ward; Rawcliffe and Clifton Without; Rural West York Ward; Strensall Ward; Wheldrake Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Peter Marsland, Traffic Projects Officer peter.marsland@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI19>

<PI20>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		17/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Stadium Parking Impact – Huntington Area Traffic Regulation Order (TRO) Consultation
Description:			Purpose of Report: The report considers the representations raised to the proposed ‘No Waiting at any Time’ restrictions proposed in the Huntington area, to help reduce the negative impact stadium parking is having on nearby residential streets. The Executive Member will be asked to consider the representations received and decide if the proposed ‘No Waiting at any time’ restrictions should be implemented or not. The report will also propose other areas for potential restrictions following representations that have been raised during the consultation process.
Wards Affected:			Huntington and New Earswick Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Place
Contact Details:			Darren Hobson, Principal Engineer Traffic Manager darren.hobson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Advertisement on affected streets and in a local newspaper and all residents of properties adjacent to the proposed areas of restriction, Ward Cllrs and Parish Councils were asked to comment on the Consultation.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI20>

<PI21>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		24/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Quarterly Economic Update
Description:			Purpose of Report: To update the Executive Member on key measures of the economy, emerging issues and achievements. The Executive Member will be asked to note the content of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Not Applicable.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI21>

<PI22>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		24/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Article 4 Direction - Heslington
Description:			Purpose of Report: To provide an update and confirm the Article 4 direction at Heslington. The Executive Member will be asked to confirm the Article 4 direction as outlined in the report.
Wards Affected:			Fulford and Heslington Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Guy Hanson guy.hanson@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			An external consultation took place from 9 June 2022 to 26 July 2022.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI22>

<PI23>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/01/23
Item Type:		Executive Decision - a 'Key Issue' -  decision with significant effects on communities
Title of Report:			Draft Community Infrastructure Levy Charging Schedule
Description:			Purpose of Report: To present a draft Community Infrastructure Levy (CIL) Charging Schedule setting out the proposed charges to support delivery and to help mitigate the infrastructure costs associated with development. The Executive will be asked to review the draft CIL Charging Schedule and agree to formally consult on the above schedule in line with the CIL Regulations 2010.
Wards Affected:			All Wards
Report Writer:			Kirstin Clow		Deadline for Report:			12/01/23
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Kirstin Clow, Interim Head of Strategic Forward Planning kirstin.clow@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			This report will be considered by the Council’s Local Plan Working Group ahead of consideration by Executive
Consultees:
Background Documents:				Draft Community Infrastructure Levy Charging Schedule
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							27/02/23

</PI23>

<PI24>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		26/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Re-commissioning of Domestic Abuse Services
Description:			Purpose of Report: To gain approval for the North Yorkshire Police, Fire and Crime Commissioner to lead on the joint commissioning of the domestic abuse services provided across North Yorkshire and city of York. The existing provision of domestic abuse services is jointly commissioned by the North Yorkshire Police, Fire and Crime Commissioner (NYPFCC), North Yorkshire County Council and City of York Council, with the NYPFCC the lead commissioner. The existing contracts are in place until 31 March 2024 and so this report aims to seek approval for the recommissioning of the domestic abuse services from 1 April 2024. Decision maker Executive Member for Adult Social Care and Public Health changed to Executive.  Reason: The issue was assigned to the wrong meeting in error.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Adult Social Care and Public Health
Lead Director:			Director of Public Health
Contact Details:			Matthew Orme matthew.orme@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI24>

<PI25>

FORWARD PLAN ITEM
Meeting:	Executive Member for Culture, Leisure and Communities
Meeting Date:		31/01/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Self-Assessment Report for Academic Year 2021-2022
Description:			Purpose of Report: As part of our governance overview the Executive Member has oversight and approval of our self-assessment report before it is sent to Ofsted which is a reflection of the previous academic year. The report due is for the academic year 2021-2022 and before the report is presented it will have been reviewed by all managers within York Learning, challenged by Governance Board and challenged by peer partners across the region. The Executive Member will be asked to approve the report for sending to Ofsted.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Culture, Leisure and Communities
Lead Director:			Director of Customer & Communities
Contact Details:			Angela Padfield, Head of Adult Learning Service - York Learning angela.padfield@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI25>

<PI26>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		07/02/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Annual Childcare Sufficiency Report
Description:			Purpose of Report: This report provides an overview of early years and childcare sufficiency across the city, assessing supply and demand and to understand the current challenges facing the early years sector. The Executive Member will be asked to note the content of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Nicola Sawyer, Policy and Planning nicola.sawyer@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			n/a
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						27/02/23

</PI26>

<PI27>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		09/02/23
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Re-Commissioning of Sexual Health Services
Description:			Purpose of Report: The local authority has a mandatory duty to provide appropriate access to free sexual health and contraception services and CYC currently fulfil this duty by commissioning an Integrated Sexual Health Services (“ISHS”) contract with York and Scarborough Hospitals NHS Foundation Trust (the “Trust”) and Long Acting Reversible Contraception (LARC) via a contract with NIMBUS Ltd representing GP Practices across York.  The contracts for ISHS and LARC are due to end on 30 June 2024. The Executive will be asked to approve the decision to recommission sexual health services.
Wards Affected:			All Wards
Report Writer:			Philippa Press		Deadline for Report:			30/01/23
Lead Member:			Executive Member for Adult Social Care and Public Health
Lead Director:			Director of Public Health
Contact Details:			Philippa Press philippa.press@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:
Process:			The consultation is fully outlined in the EIA and includes three surveys to service users, key stakeholders and potential providers that will inform the report to Executive. Health and Adult Social Care Policy and Scrutiny Committee Existing sexual health services customers NHS Humber and North Yorkshire Integrated Care Board Other key stakeholders
Consultees:
Background Documents:				Re-Commissioning of Sexual Health Services
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							27/02/23

</PI27>

<PI28>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		08/03/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York 5 Year Flood Plan Update
Description:			Purpose of Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation. The Executive Member will be asked to consider the updates detailed in the report and any supporting presentations, comment on their content and recommended actions.
Wards Affected:			Acomb Ward; Bishopthorpe Ward; Clifton Ward; Copmanthorpe Ward; Dringhouses and Woodthorpe Ward; Fishergate Ward; Fulford and Heslington Ward; Guildhall Ward; Haxby and Wigginton Ward; Heworth Ward; Heworth Without Ward; Holgate Ward; Hull Road Ward; Huntington and New Earswick Ward; Micklegate Ward; Rawcliffe and Clifton Without; Strensall Ward; Westfield Ward; Wheldrake Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Corporate Director of Place
Contact Details:			Steve Wragg, Flood Risk Manager Tel: 01904 553401 steve.wragg@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI28>

<PI29>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		15/03/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Term Dates for the school year beginning in September 2024-2025
Description:			Purpose of Report: The Executive Member for Children and Young People is asked to approve the school term dates for schools for whom the Local Authority (LA) is the employer, for the school year beginning in September 2024-2025. The report also updates the Executive Member on a previously agreed strategy for setting future term dates alongside our neighbouring Local Authorities for future school years.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children's and Education
Contact Details:			Rachelle White, School Admissions Manager rachelle.white@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				All school head teachers and school business managers
Process:			Informal 6 week consultation process via York Education
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI29>

<PI30>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		21/03/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Inclusive Growth Fund – Final Allocation
Description:			Purpose of Report: To present the Executive Member with a report that outlines the final allocations given to the inclusive growth fund initiatives. The Executive Member will be asked to note the contents of the report.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Will Clarke, Economic Growth Officer will.clarke@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Not Applicable.
Process:			Not Applicable.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI30>

<PI31>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		21/03/23
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Quarterly Economic Update
Description:			Purpose of Report: To update the Executive Member on key measures of the economy, emerging issues and achievements. The Executive Member will be asked to note the content of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Not Applicable.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI31>

<TRAILER_SECTION>

</TRAILER_SECTION>

<LAYOUT_SECTION>

FORWARD PLAN ITEM
Meeting:	FIELD_DM_TITLE
Meeting Date:		FIELD_DUE_DATE
Item Type:		FIELD_ISSUE_TEMPLATE
Title of Report:			FIELD_TITLE
Description:			FIELD_SUMMARY
Wards Affected:			FIELD_WARDS
Report Writer:			FIELD_ACTION(REP)NAME			Deadline for Report:				FIELD_ACTION(REP)DATE
Lead Member:			FIELD_LEAD_MEMBER
Lead Director:			FIELD_LEAD_DIRECTOR
Contact Details:			FIELD_OFFICER_TITLE FIELD_OFFICER_TEL FIELD_OFFICER_EMAIL
Implications			FIELD_TAG_CAT1
Level of Risk:			FIELD_TAG_CAT2				Reason Key:		FIELD_REASON_KEY
Making Representations:					FIELD_BACKGROUND1
Process:			FIELD_CONSULTATION
Consultees:			FIELD_CONSULTEES
Background Documents:				FIELD_ATTACHMENTS
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								FIELD_ACTION(CALL-IN)DATE

</LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_TITLE

</TITLED_COMMENT_LAYOUT_SECTION>